Privacy Policy

🔒 Privacy Notice – VitalStaff Recruitment

Effective Date: 28th May 2025

VitalStaff Recruitment is committed to protecting your personal information and complying with UK data protection law, including the UK GDPR and the Data Protection Act 2018.

🔹 Who We Are

We are VitalStaff Recruitment, a UK-based recruitment agency supplying temporary and permanent staff across various sectors. Our registered business address is:
4th Floor, Silverstream House, 45 Fitzroy Street, Fitzrovia, London, W1T 6EB
Email: info@vitalstaffrecruitment.com

🔹 What Information We Collect

We may collect and process the following personal data:

From candidates:

• Name, address, contact details

• Date of birth

• National Insurance number

• Work history and CV

• Qualifications and certifications

• Identification documents (passport, driving licence, proof of address)

• Right to work documentation

• DBS certificates (where applicable)

• Emergency contact details

• Health and availability declarations

• Bank details (for payroll)
  
  

From clients:

• Contact name and business details

• Job role and staffing requirements

• Communication preferences

• Billing details

🔹 Why We Collect Your Data

We process your data to:

• Match candidates to suitable work opportunities

• Comply with legal obligations (e.g. right to work checks)

• Communicate with you about applications, roles, and placements

• Pay workers and invoice clients

• Maintain contractual relationships

• Improve our services and recruitment processes

🔹 Legal Basis for Processing

Under UK GDPR, we process your data on the basis of:

• Contractual necessity (Article 6(1)(b))

• Legal obligations (Article 6(1)(c))

• Legitimate interests (Article 6(1)(f))

• Consent (where specifically requested, e.g. marketing opt-in)

🔹 Who We Share Your Data With

We may share your data with:

• Clients seeking to fill vacancies

• Payroll providers and accountants

• DBS check processors

• Legal and regulatory bodies (if required by law)

We will never sell your data.

🔹 Data Storage and Retention

All personal data is stored securely. We retain candidate records for up to 6 years after the last placement, or longer if required by law (e.g. tax records). You can request deletion at any time, where applicable.

🔹 Your Rights

Under UK GDPR, you have the right to:

• Access your personal data

• Rectify incorrect or outdated data

• Request deletion (“right to be forgotten”)

• Restrict or object to processing

• Request data portability

• Complain to the Information Commissioner’s Office (ICO)

To exercise your rights, email: info@vitalstaffrecruitment.com

🔹 Cookies & Website Tracking

Our website may use cookies to track visitor behaviour and improve performance. You can adjust your browser settings to disable cookies.

🔹 Updates to This Notice

We may update this policy from time to time. Any changes will be posted on this page with the revised effective date.

📬 Contact

Questions? Concerns about your data?
Email: info@vitalstaffrecruitment.com
Phone: 02045726339